Intranet software provides a great opportunity to boost productivity throughout your company, especially if you take advantage of all it has to offer. Below, you'll find a few tips for making the most of your company intranet.
Customize Your Intranet Homepage
Your intranet homepage is one of the most important areas to focus on. You don't want your employees to have to search too hard for what they need. This can take precious time and leave them frustrated. You also want to personalize it to your company's culture. Spend some time designing the homepage, ensuring that everything is easily accessible and that it engages your employees while maintaining simplicity.
Choose An Intranet Platform That Connects Your Apps
You might need multiple tools in your digital workplace to achieve all goals and complete all projects. The trouble is that accessing each one individually and keeping up with the numerous passwords can be challenging and a productivity killer.
Help your employees avoid this by choosing an intranet platform that integrates all your tools. With Simpplr, for example, you can easily set up no-code integration with tools like Dropbox, Office 365, Slack, Skype, and YouTube - just to name a few. This makes it easy to access each tool, share any documents or videos, communicate and collaborate with one another, and more all in one place.
Choose Intranet Tools That Adapt to the User
Another great way to optimize workflows and increase productivity is by utilizing tools that adapt to the user - in this case, your employee. This is another great advantage of Simpplr - the AI used to personalize the experience.
As each employee uses Simpplr, the AI learns more about them, which can help employees access the people or information they need more quickly. It also helps improve employee engagement, which can have a significant impact on productivity.
Automate Repetitive or Hands-Off Tasks
People around the world spend unnecessary time completing tasks that really don't require them to be involved in the process. Intranet tools can take these tasks off the to-do list by allowing you to automate the processes. While these tasks can vary among different companies, some examples of automated workflows and tasks include:
Onboarding, training, and employee development
Performance reviews
Feedback collection
Filling out forms and sending them to the right departments
Collaboration and document sharing
Gathering analytics on employee satisfaction and more
Document management
Data entry
Transcribing videos
Approvals
Billing
Accounting
By automating such tasks and workflows, your employees can focus on more important tasks. This can improve employee satisfaction, boost productivity, cut costs, reduce errors, and more.
Simplify Workflows
As you work to set up and automate workflows, it's important to keep them simple. A major goal is to help your employees be more productive. If your workflows are too large or too complicated, it defeats the entire purpose.
For example, one project might involve 10 different departments. If you design the workflow so that it includes every step that all 10 departments will need to take, it can be a bit intimidating and confusing.
Instead, break those workflows up in a way that makes sense. For example, if one department needs to complete all of its steps before the next department begins, you might only include the first department's steps in the first workflow. This makes it easy to follow and it gives that department a greater sense of accomplishment.
To keep your project running smoothly, though, you can still set up triggers or tripwires. For example, when the first department completes its steps, the second workflow process automatically moves to the next department.
Adjust As You Go
It's hard to get anything perfect the first time - or at all. Instead of aiming for that, keep your eyes open for areas to improve and take a look at any feedback provided. Keep adjusting until you find the best methods of productivity for your company's intranet.
Make every day a productive day by making it easier for your employees to complete their tasks. Intranet software can help you do just that.
